Spectra Outsource Solutions Pvt. Ltd. Mathura Road, Faridabad, Haryana

Though the Payroll Management is an integral function of HR Department, however, the intricacies involved in payroll processing requires not only core HR expertise but also requires blend of Tax expertise and technological platform to ensure confidentiality, data security, timely delivery and accurate payroll reporting. Spectra payroll solutions aims to provide seamless payroll services, unparalleled value propositions, ease in payroll operations and minimum human intervention. Spectra payroll outsourcing services constantly strive for 100% customer delight and employee friendly interphase (ESS) with help of latest technology and by offering personalized payroll services and customizable payroll reporting. Spectra provides centralized payroll outsourcing services to Indian and MNC Corporates on PAN India basis and ensure payroll compliances under Income Tax, Professional Tax, Employee Provident Fund (EPF) , ESI, Labour Welfare Fund etc. Spectra robust Salary process first ensure correctness of input data through prefixed “input validation process” followed by “output payroll validation process” to deliver error free payroll and timely salary disbursement and to conclude post payroll compliance and reporting in a time bound manner. Spectra comprehensive HR & Payroll solutions answered the question “why to Outsource” by showcasing the real and visible benefits of our Payroll Management services

The war for talent has become the war for skills. Many companies are now struggling to find and retain skilled manpower. This evolution have created space for specialized manpower recruiting companies having deep understanding of company’s environment, its business operations, company’s future growth plan, etc., on one hand and on the other hand employee aspiration in terms of his professional and financial growth. It is also a known fact for employers that all such skills would be difficult to develop internally due to many constraints within the organisation, therefore, started shifting its internal recruitment process to manpower / recruiting companies. Spectra offers specialized manpower recruitment services for all across industry verticals. Spectra robust manpower recruiting search process begins with understanding of company profile followed by job description and then clarifications with talent acquisition manager about job description. Our recruiting search is done in a systematic manner by targeting the same industry by matching the skill set as per job description followed by telephonic discussion and then shortlisting the candidate for company review and then finally scheduling the candidate for personal or telephonic interview. Spectra recruitment process outsourcing services help the customer to find right resource at the right time at competitive cost. Our recruiting experts work very closely with our customer to deliver manpower recruitment services within minimum turnaround time.

Liaising is all about a clear and constructive communication thread which makes doing business easier for you. An effective liaising helps the companies to understand the Govt. Department various procedures & set precedents on a particular transaction so as to follow the prevalent practices to avoid unwanted clarification. Liaising helps in improving company’s relations with the department to avoid any procedural gaps so as to get tasks completed without waiting much time and effort on procedural aspects Spectra provides you an efficient and reliable departmental liaising solutions for your business needs. While liaising with Govt. department we ensure all professional ethics and adherence to anti-corruptions policy which make us preferred vendor amongst our customers. Our Tax Team is bound by Non-Disclosure Agreement & Anti-bribery clause as term of their employment.

It is important to define the organisation objectives, business goals, business processes and operational excellence to run business activity in a uninterrupted manner with a view to provide visibility and transparency to the management to take timely decisions. Process audits are conducted to check the effectiveness and adequacies of existing processes by performing sample checks on the operational activities. It helps to identify close loop gaps and formulate improvement strategies by taking timely corrective and preventive actions. Cost savings, quality of work, profitability, and other key areas can be assessed by using the tool of process auditing. Also, by outsourcing this service to Spectra, you can remain tension free as we offer customized solutions for industry and department specific auditing and help you analyse unbiased results for your processes.

Spectra provides software licensing and delivery model popularly known as software as service (SAAS) in which software is licensed on a subscription basis and hosted on cloud. Where a company not interested in off-site payroll outsourcing for any internal reasons may opt for software as a service “SAAS” model and manages the payroll on its own by leveraging same technology and the same set of processes which are otherwise available in offsite payroll outsourcing. Spectra “SAAS” solution provides 100% data security, data accuracy and 24X7 access to company and its employees through internet protocol. Spectra provides a comprehensive Human Resource Management Solutions popularly as HRMS / HRIS covering the complete Employee life cycle right from hire to retire. Spectra HRMS /HRIS Platform abetted the organisations to transform the HR processes from man driven to tech driven process by automating the entire employee life cycle right from Recruitment, Leave & Attendance, Offer Letter & Appointment generation, on boarding, employee documents management, payroll process, KRA’s , performance management (PMS) and exit interview etc. Spectra collaborated and futurist approach sensed the need and power of information technology in the very early years when companies started thinking on the line of process automation by leveraging technology. Spectra timely collaborated its functional & process expertise with the technology through an IT Partner (Minerva Technology) to cater upcoming demand of industry for evolving technologies. Spectra robust implementation process makes us different from others. Our functional and tech experts work closely with HR internal team for Go Live

To run an organisation whether it is for profit or non-profit or social or any other purpose, it necessarily requires definite policies, process and bylaws which shall be in line with existing geographical, social, legal framework and economic factors. To run an organisation HR polices, process and bylaws are not only mandatory but also plays a vital role in decision making in a given situation. These frameworks are back bone of any organisation and without having these in place organisation can not last long. Spectra helps organisations to build their HR policy manual by adopting a systematic approach. Our HR drafting experts first holds personal decision with decision makers and understand the vision, mission of business and map with these with similar industries and identify what are common amongst similar industries, suggest management for adoptions with minor changes and also suggest where re-draft / reframing is needed. We adopt clear approach to avoid any interpretation issues while drafting a HR policy and also adopt flexible approach for further addition / amendment/ deletion / induction as per company needs.

Spectra possess all the necessary, relevant and updated resources to provide cost effective and high quality accounting and business process outsourcing services. We provide assistance for a wide range of finance and accounts processes from book keeping to accounts statements and finalization, from payroll processing to taxation compliance management etc. When you outsource you FAO process to Spectra, you shall be rest assured of high level of confidentiality, integrity, accuracy and timely results.

Accounts Receivable To manage cash flow for meeting the company’s working capital requirements is always prime focus for very organization to ensure seamless finance operations. To forecast the future working cash flow, it is important to know at any given point of time the status of receivables and payable along-with the time lag. Most of the time the reason for negative cash flow is due to unsystematic coordination and non-understanding customer process of Invoice processing. Spectra manages your AR process (Accounts Receivable process) effectively through dedicated process experts who works in close coordination with the client’s payable team by creating a SOPs for each customer so as to minimize time taking in resolving queries at very first level . A full-fledged AR process cycle and related subset of processes help easy work flow and improved core functional assistance. Accounts Payable In every company vendor Invoice processing process / Accounts payable process has to pass through various stakeholders for approvals before it is finally paid. In the entire process vendor has no visibility of the status of outstanding invoices. In the whole process vendor and company both spend a lot of energy in follow-up / explaining the exact status of invoice and payment schedule. For any finance department, tracking each and every vendor invoice status on real time is difficult because it travels through different departments in the company for approvals. To overcome this challenge, Spectra has developed a mechanism with the help of technology, process mapping and manual interface to track down or monitor the invoice status through Vendor Help Desk services.

Managing Labour Law Compliances under Federal structure of governance is not an effortless task. The numerous labour legislations and frequent changes in labour laws in every state due to changing social and economic environment have made more difficult to keep abreast with all labour laws changes on real time basis. Given these challenges the HR department often spend a disproportionate amount of time on HR Labour compliances, rather than focusing on Core HR functions such as strategic HR planning, transformation, change management, team building, risk management etc. Spectra Statutory Compliance Team consist of qualified professionals from varied background including Legal, Compliance, Human Resource and Technology. Spectra provides wide range of HR Labour Compliance Services on PAN India basis through a team of highly experienced professionals and wide network of Local Associates and Partners having strong hold at local level liaison. Spectra HR Labour Compliance Services are as follows: Filling of Statutory Returns and Forms Maintenance of Statutory Records and Register Ensuring Statutory display / extract at notice board Due Diligence / Labour Compliance Audit Site Compliance / Contractor Compliance / Vendor Compliance Audit Registration, Licenses and renewals Department Liaison & Litigation Labour Law Consulting

We often suggest our customers for periodic ‘Labour Compliance Audit to ascertain all hidden / probable compliance risk so to minimize compliance risk and to take corrective actions. Spectra ‘Labour Compliance Audit Services aims to simplify the ‘Labour regulations under Government of India initiative “Ease of Doing Business” to facilitate the entrepreneurs including start-ups with a view to educate and bring them under compliance framework to curtail the unnecessary departmental inspection. Spectra’s Due Diligence (Third Party Certification) ‘Labour Law Audit services benefits our customer in many ways. The purpose of labour due diligence is to conduct a comprehensive health check-up from the labour law perspective in order to identify any non-compliances related to the inappropriate application of labour law regulations and to allow our clients to correct these errors and potential deficiencies thereby preparing efficiency for a departmental labour audit. We follow a systematic approach for ‘Labour Compliance Audit”, which are as follows; Identification of Industry wise applicability of labour laws Making available / Provide detailed Act wise checklist of applicable labour laws Detailed Scrutiny of Statutory Return, Payment Challan and statutory register and records Validity of Registrations, Licenses and approvals Employee Welfare Scheme & Health and Safety Provisions Employers Liability & Financial & Punitive Risk Assessment

The changes in business dynamics, evolving technologies, focus on optimizing operational efficiency and to attain excellence in process by using set global process have created demand for flexible solutions that reduces cost, enable new competencies and drive continuous process improvements which ultimate results increased in revenues and bottom line. Temporary staffing services in a way helps organisations in attaining above benefits. Our temporary manpower services are flexible, customer centric. Our contract manpower services ideally suited for small and medium size companies for their temporary manpower needs whether for short term or long term or fixed term contract or on an assignment based. Spectra provides end to end manpower outsourcing services right from hiring the candidate, Induction and on boarding, appraisal, leave and attendance, exist, statutory compliances etc. In a way we manage complete life cycle of the contract manpower. Spectra staffing specialist work closely with HR to understand the project requirements and accordingly mobilize resources either for fixed term or temporary period etc. We provide all kinds of contract manpower services ranging from semi-skilled, skilled, experienced, technical and qualified professional based on client requirements with an aim of adding value to the organisations by ensuring No permanent liability of resource cost No statutory obligations such as PF/ESI/ P.TAX /Bonus, maternity benefits etc. Saving time spent on internal recruitment and replacements. Mobilization & demobilization of manpower on short notice

In today’s competitive business world, stringent regulatory framework and the crunch of retaining skill manpower has really become a challenge for every organisation. To counter these challenges it is important for every organisation to have its HR policies, process, HR initiative and regulatory framework should be at par with industry. To abreast with latest development in HR World, now every HR Head is focusing on HR Audit (Human Resource Audit ) to review its current policies, practices and processes to find out gaps so as to take corrective measures. Our HR Audit team specialist, conduct Human Resources Audit (or HR Audit) by using scientific auditing technique and systematic approach by reviewing existing human resources policies, procedures, documentation and systems to identify gaps and suggest improvement and enhancement in human resource functions and also assess and determine compliance risk associated with ever-changing rules and regulations. Spectra HR Audit process begin with preliminary discussion with functional head to understand the area needs to be focus for HR Audit followed by sharing of Audit schedule. We use artificial intelligence chat bot tool for employee survey to get overall feel about the organisation. Our HR Audit methodology is to identify company’s weaknesses and strengths so that an organisation can take timely corrective actions. Spectra HR Audit Outsourcing Services have an edge in many ways: Identification of System, departmental, process gaps Evaluating Strength and weaknesses Cost saving & performance efficiency Unbiased Reporting Scale up of core operations Industry specific benchmarking Risk assessment and Counter measures

Spectra has a strong team of accounting professionals with core competencies in setting up of centralized accounting processes & its management thereof. We develop tailor made accounting processes, systems and controls based on the Client requirements. Our business approach is to create a satisfied customer by delivering set accounting processes. It is often seen small and medium companies do not have skilled resource and requisite expertise to manage accounting processes in systematic way. Spectra understand the constraints of small and medium companies to mange accounting internally, therefore, Spectra come up with accounting / book keeping end to end solutions for small and medium companies. Spectra methodology is first to migrate the existing accounting date to off site location and deploy a dedicated team of qualified and experienced accounting professional for future operation so as to deliver accounting services such as MIS reporting on payable, receivable, billing expense etc. on real time basis. Spectra accounting / book keeping services are cost effective and gives value to the customer in term of cost, quality, effectiveness and efficiency. Setting up of Accounting System and Management Bills payable, processing & disbursement. Reimbursements Expense, processing disbursement. General Ledger Accounting & MIS AR Reconciliation and Collection from Clients Accounting Outsourcing of your non-core business functions to third party experts can be an effective strategy to preserve limited capital and scarce management time. Factors driving the decision to outsource Accounting / Book keeping are as follows; Reducing overhead and personnel costs Controlling capital expenditures Engaging experts with specialized skills Benefits of Accounting Outsourcing More time for your Core Business Cost savings Access to accounting experts Timely and accurate reports Satisfaction Guaranteed

Govt. of India introduced Goods & Service Tax on 1 July 2017, with a vision of One India One Tax. Initially it was a matter of debate amongst different political parties, finance & tax professionals, Scholars and Industrialist, whether GST will be a game changer or game spoiler. The idea behind was to bring India on a Global platform by simplifying Indirect Tax Laws by merging central and state taxes so as give equal business opportunity to every Indian state. The Govt. thrust while implementing GST (Goods & Service Tax) relied more on technology so as to make the process secure, smarter and faster. It helped small & medium entrepreneurs, business houses and industrialist to transform traditional tax reporting / tax filling into electronic filing (e-filing) by way of filing monthly state-wise returns, transaction-level data upload, revenue reconciliation, reconciliation with vendor, GSTN invoice matching etc. In the initial phase of implementation, every law has to undergo some changes, likewise GST is also not untouched with this evolutions. The frequent changes in GST laws, rules & procedures in the initial phase resulted due to varied Industry representations at GST council which has forced the Law makers to embed changes in GST Laws to stabilise business and Industry. This process is still on and will be continue till GST stabilises. It is very difficult for small and medium entrepreneurs to keep abreast with such changes on regular basis due to lack of proper professional support and process expertise. Spectra sensed & realised there is a definite need of strong compliance partner who can help them to run through the process and implement the procedural and technology changes for managing the GST compliances.

Spectra provides Income Tax (Direct Tax) Consulting and Compliances services to small, medium and large corporates. Our Income Tax consulting team notify the Income Tax changes from time to time and works closely with customers to implement changes so as make them tax them tax compliant. We undertake transactional work such calculation of advance tax and corporate tax, validation of TDS liabilities, preparing & filling of TDS returns, filling correction statement, attending TDS queries at department level. We support in Tax Audits, corporate income tax return filling, business return and Individual returns. We also support our customer in Income Tax Assessment, appeal proceedings, and department enquiries. We prepare notice replies, represent before tax authorities, provide explanations and submit documents etc. on behalf of our customers. Our systematic approach, knowledge of tax law and experience of department procedure gives us an edge to deal the tax authorities in efficient manner. Our Income Tax services Includes Advance Tax Calculation, Corporate Tax Return filling, Individual Tax Return Filling TDS Validation on month to month basis Preparing and filling of TDS returns Analysing GR-Report to identify error in TDS return filling correction statement with Traces TDS and Tax consultancy

Spectra provide Business Setup Services in India on “Turnkey Methodology”. We assist foreign investor / entrepreneurs / foreign companies to set up legal entity / open liaison office / branch office etc. to run its business operations. We adopt a conclusive and holistic approach while advising to set up any business entity in India, which starts from preliminary discussion, the type of business entity whether partnership / Company / LLP, selection of geographic state location in India, equity participation in terms of percentage, industry type etc. We take of all procedural approval right of incorporation, registration & licensing, legal compliances with a view to provide a ready to operate setup in shortest possible time frame. Our Business Setup Services are Incorporation of Companies / Partnership Firms and LLP (Limited Liability Partnership) on PAN India Basis Setting-up Liaison Offices / Representative / Project / Branch Office of Foreign Companies Liaison with Registrar of Companies, Company Law Board / Central Government, FIPB (Foreign Investment Promotion Board) Registration under Employee Provident Fund, Employee State Insurance and Shop Acts / Factory Acts / Professional Tax / Labour Welfare Act etc. Income Tax Registration for Permanent Account No (PAN), Tax Identification No, (TAN) GST Registration / Customs Registration etc. Providing Corporate Law Consulting and Compliances, ROC filling, Commercial Laws and Tax Laws RBI Approval and RBI Compliances